MyTankInfo’s User-Friendly Interface Provides Actionable Inventory Information
This is MyTankInfo’s primary view. The layout was designed specifically with the user in mind.
At glance you see the overall health of your system, such as any alarms and your worst-case run-out estimation. We at MyTankInfo subscribe to the idea of management by exception. If there are alarms, warnings, or other issues; let’s address those first.
First and foremost you see the tanks and their current levels. On the left side of your tank depictions are your actual volumes and on the right any warning or alarm thresholds you have defined.
As you look over the page you will notice items in blue. These are clickable links enabling you to drill down to see more specific information.
MyTankInfo’s Inventory screen provides a valuable look into the consumption and replenishment of your site’s tanks.
With a critical eye, it’s clear that this tank is being operated from the middle, in terms of volume. Replenishment orders are being delivered roughly at the 2,ooo gallon mark. The delivery needed threshold is set 600 gallons meaning there is roughly 1,400 gallons of fuel in this tank that is excess. At today’s fuel prices that’s nearly $5,000 in sunken inventory costs in a very low margin product, fuel. MyTankInfo’s granular visibility to consumption enables the owner/operator to optimize their fuel inventory so their cash flow can be invested in more profitable areas of their business WITHOUT the fear of running out of fuel.
MyTankInfo’s Run-out Estimation screen is a critical tool in the management of any fueling facility. Our run-out calculation takes in consideration a weighted average of your actual tank usage, by hour of the day, by day of the week, for the last four weeks. We apply these same calculations forward in time to determine exactly when you will need your next delivery. The area in white below is historical site data where the area in red is our vision of the future.
According to the National Association of Convenience Stores price volatility is the number one concern with fuel managers. MyTankInfo believes that with tools such as this screen, volatility can be better managed. If you know how many days you have until you absolutely must have your next delivery, you are now armed to take advantage of market dynamics to optimize your margins. You CAN manage price volatility when you have the right tools.
MyTankInfo’s delivery screen is designed to give you insight into delivery frequency and volume information. Below is an example of this page. One particular area of competitive advantage we have built into the solution is the ability to enter your Bill Of Lading (BOL) data for each delivery. This gives you a way to ensure that the fuel volume you are paying for was truly delivered into your tank.
Another potential area of cost savings is decreasing the quantity of orders. The delivery volumes depicted above is a good candidate for this savings. Everyone pays a freight rate for each delivery, if the owner/operator can reduce the number of deliveries by increasing their delivered amounts, they can realize this savings to the bottom line. Saving a few $150 transportation charges certainly adds up quickly.
MyTankInfo displays a graph of your usage by product, by day of the week, for the last 4 weeks, as well as an overall average. This graph is an excellent tool for visibility into your fuel consumption. The darkest line on the graph is your most recent 7 day period and then each week backward in time is a lighter shade, giving you instant recognition of your trends over time.
Perhaps you are interested in seeing how changes in demand are impacted versus a new in-store strategy. Maybe you simply want a high level view of how your volumes are comparing week over week, due to fuel price changes. Whatever the case the daily usage page will become an invaluable part of your site analysis.
During our Voice of the Customer research we found that many owner/operators have a complicated method of keeping track of the commodities markets. West Texas and Bent crude prices have a direct effect on their daily fuel prices from Jobbers/Suppliers. If the crude price is up today so will be their fuel prices tomorrow. The same is true when the market is moving the other direction too.
It is our desire to provide our customers with visibility to market dynamics without leaving their fuel management system. Not only do we accomplish this but we’ve also added some other market indicators and Oil & Gas News too. The National Association of Convenience Stores has indicated that price volatility is the number one concern among fuel retailers. We propose that volatility can be managed and our commodities page is one of the valuable data points needed to do so.
When your Automatic Tank Gauge (ATG) is communicating you’ve come to expect software solutions to provide visibility to alarms along with the date and time they occurred. MyTankInfo does this and then takes it a step further by allowing you to acknowledge and/or email the alarm to someone for immediate action.
MyTankInfo’s alarm history also includes additional information such as the date and time the alarmed cleared and when and by whom it was acknowledged. Lastly, if so desired, alarms are sent as a text message to a mobile phone when they occur 24/7, eliminating dependency on site personal advising you of your alarms.
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